First I create "beat sheets" for each of my POV characters (I have 6 rotating POVs).
The "beat sheet" is something I took from Save the Cat but altered it to novel-form. I kept most of it as it works brilliantly for plotting character arcs.
Once the beat sheet is complete, I begin going chapter by chapter. In each chapter I write:
1. The name of the POV character.
2. What has to occur by the end of the chapter (how I get there is up to me during the writing process).
3. End of chapter hook.
4. A note about where the character is at this point in his/her narrative arc.
5. A note about motives, how to display what the character wants.
I'll do this for each chapter. If I have more than two scenes happening in a chapter, I'll be super cautious. I won't go over three scenes per chapter.
As to how I arrange them, that changes throughout the process. I usually try to look at their character arcs and see how they might intersect, where I can pull away from a group to give more tension/suspense, etc. Again, my "order" is still changing on my work in progress and I have been revising for three months. It's close now. (I used to use the notecard method, but found that more frustrating to change material in the future if I need to--whereas I can just go in and make alterations to a Word Document).
I also create a narrative timeline spreadsheet in Excel to keep track of days that pass where each chapter fits, etc. That way, when I reference precious incidents in later chapters, I can say, "____ days ago, when Ron spoke with Joe..." (go to my excel sheet and know exactly how may days ago that was.
On another sheet, I write political and familial information. I create family trees (lineages). Sometimes, to get in the mood, I'll go out on the internet and look for images of people who I think resemble my characters physically and place thumbnails of that person in my family trees.
I detail political atmosphere. What nations/people are allies? enemies? new allies with ancient grievances, etc.
Map is already finished before outlining process begins, but if I need to plug in names of countries, geographical locations, I'll do that if I feel it's necessary, but most of that is already done.
I create character bios sometimes, (I interview them). I also will go take a character Briggs/Meyer test to see where they fall. Sometimes it can really help! It's a lot of fun, too. I don't want characters "just like me," so this can help me stay off that track.
All of this pre-writing.
Some of it changes through the process if a plot point changes.
I'm not good with remembering some things. It's why I keep a notebook of ideas, an "idea file" and it's why I outline. I need this to ground me so I can clear up my brain for the fun, creative part and just let her rip.
