Indention issues

Belle_91

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Ok so my beta reader told me that I didn't need to indent my chapters. First I had just been manually hitting the space bar like three or four times for a new paragraph, and then someone else told me that I need to hit tab. My beta reader told me to fix the issue to highlight my work, right click, hit paragraph, and select first line.

Now however the whole document looks horrid. Sentences are broken up, like this
“It was the least we could do,” Mrs. Townsend said, but she did not sound exactly
pleased. There was again another lapsed moment of rather uncomfortable silence, the only noise being that of the grandfather clock chiming the hour, and the squeaking of the floorboards as the
servants worked upstairs and the house settled for the night. Everyone was looking down at the
floor, at the flowers, the curtains, anything but each other. Everyone knew that something was
not right. Every time Alice stole a look over at William, his eyes would dart away from hers,
acting as though he had not been looking at her.

“Well, that was odd,” Lucy commented later that night. The girls were heading to their
awaiting carriages, picking up their heavy skirts as they stepped lightly over mud puddles and horse manure. It was dark and the evening air was chilly, causing the young ladies to bunch together and draw their shawls closer about their shoulders.
“Yes, very odd,” Alice agreed. “And I think that Mr. Burbage lied to me. He told me he

I know my beta reader had good intentions, but now I don't know what to do :( How do I fix this and what do editors/agents want and expect?

Sorry if this is on the wrong board, I didn't know where to post.

I'm not mad at my beta reader either, I'm so grateful for his help, I just think maybe we have different versions of mircosoft word, like I have a newer one then he does or maybe vise-versa.
 
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rainsmom

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You're using Word? Okay, a properly formatted manuscript is double-spaced with a half-inch indent at the beginning of a new paragraph. You can set up Word to do that automatically -- you neither need to use Tab nor several spaces to make your indent.

Open the Paragraph menu. (Can't tell you where it is because I have no clue what version you're using.) Under Indentation, set "First Line" to 0.5". That should give you a half inch indent. Then make sure that Line Spacing is set to Double, and you have 0 space before or after paragraphs.

After you save your changes, you should be able to just hit return/enter to start a new paragraph.

If you want to be REALLY good, save the new settings as a Style. Then apply the style to all of the body paragraphs in your document. You can also create styles for chapter titles, so you don't have to manually insert the page break or return your way down the page.

One you add the automatic indent, go through the doc using "Replace" and get rid of all Tabs (^t) and all instances of multiple spaces.

Looking at your text, though, I'd say there's something else wonky going on. If you'd be willing to send me the file, I could take a look at it. I could also set up your styles, etc. for you.

Wait, wait -- I'm figuring it out. When you wrote a multi-line paragraph, how did you move from line to line? And then to the next paragraph? Did you use a hard return anytime OTHER than at the end of a paragraph?
 
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suki

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Yes, rainsmom has given you some good instructions to format and get rid of the tabs you manually inserted.

But I'd guess that you also inserted all kinds of spaces (using the space bar) and hard returns (like at the end of a sentence, instead of letting them flow one to the other within a paragraph) that you will also have to remove- probably by manually editing them out (unless someone know how to search and replace for random hard retuns, without getting rid of all of them, or random extra spaces).

~suki
 

rainsmom

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Random spaces are easy. Just replace two spaces with one, and repeat that until none are found.

Tabs are equally easy. Just replace ^t with nothing.

Manual line breaks (^p) are hard. I don't know how you'd do it without doing it manually. Probably the fastest thing to do if the doc is chock full would be to get rid of all of them, and the add the correct paragraph breaks in by hand. (Now, if you happened to have a blank line between paragraphs, it would be easy....)
 

kurzon

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Very little to add to the above advice except to recommend toggling on the Show/Hide button on your toolbar (it looks like a backward P). While this is toggled it you can see formatting such as spaces, tabs, returns, etc and can be invaluable in identifying any issues not covered by the above advice.

Just toggle it off when you're done.
 

kurzon

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How do I create a style? I've tried it before, but it never works. I don't know how to customize my style, to create it. All I can do is use the styles that word offers, like Manuscript or something like that and it makes no difference whatsoever.

The answer depends on the version of Word you're using. Here's a tutorial for 2007:

http://www.fgcu.edu/support/office2007/word/styles.asp
 

Matera the Mad

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It also looks like you might have hit Enter sometimes when the line got to the "edge" of the "page". I know people with old typewriter habits who do that.

I never use styles. I just nudge the formatting after plopping it all in Word. I don't write in Word, just format.
 

Belle_91

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@Rainsmom - I'm highlighting big sections of the documents and formatting the paragraph, but nothing happens :( The document doesn't change.
 

thothguard51

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You more than likely will have to go line by line and remove the extra spaces, returns etc at the end of the line because they are still there. As you do, the lines and paragraphs should return to what you have now set up. Be careful not to get too carried away and read each one before deciding what to do...

I had to do this for a 100,000 word manuscript once and it was very time consuming. Editors appreciate it...